You do the work. Knowing what you're still owed shouldn't require a separate job.
Payments arrive as WhatsApp screenshots and disappear into chat history. Three systems change that, and none require you to change how you work.
Tracking payments across multiple sites? Let's talk →Where the friction lives
The jobs are real. The payments are real. The problem is that nothing is being recorded properly.
A client sends a screenshot of the transfer. You see it, note it mentally, and move on. Three months later, when something's disputed, you're scrolling through hundreds of messages to find it.
Multiple sites, multiple clients, payments arriving in parts. The total of what's outstanding only becomes clear when someone sits down and works through it, which rarely happens until there's a problem.
An advance received for one project, a partial settlement for another, a balance still due on a third. Keeping this straight manually, across WhatsApp, calls, and memory, is where errors quietly build up.
By the time you're trying to close out the month, you're rebuilding the picture from scratch, chats, bank statements, notes. It takes hours and it's never fully reliable.
What we automate
Three systems. All focused on the same problem: getting paid for the work you do, accurately and on time.
- 01 Invoice Creation & Billing
Work completed, invoice goes out automatically. A reminder fires 7 days before the due date, again at 3 days, and once more the day before. The moment payment comes in, the reminders stop. You can see at a glance which clients have paid and which haven't, without calling anyone or checking your bank. Fill in the job and the amount. The rest runs itself.
- 02 Payment Proof Capture
When a client sends a payment confirmation, a screenshot in WhatsApp, a photo of a transfer receipt, the system reads it, extracts the amount, date, and reference, and logs it against the right project automatically. No manual entry. Nothing lost in the chat history. Every payment accounted for the moment it arrives.
- 03 Receivables & Settlement Tracking
Across every active project, you can see what's been invoiced, what's been received, and what's still outstanding, without opening a single spreadsheet. Advances, partial payments, final settlements, all tracked in one place. When a client asks about a payment, the answer is immediate.
Business outcomes
What changes when you stop doing this manually
Invoices go out on time, automatically, no more late billing
Every payment confirmation recorded the moment it arrives
Always know what's owed across every project, without calculating it
Month-end is a review, not a reconstruction
How we work
From first conversation to live system
A focused, five-step process that gets from problem diagnosis to working automation without the overhead of a long consulting engagement.
We map how you currently receive and track payments, which channels, what formats, how confirmations arrive, and where the gaps in the record tend to appear.
We design the capture and tracking system around your existing workflow, your WhatsApp, your projects, your payment patterns. Nothing requires you to change how you operate.
We build the two systems and wire them together, capture feeding directly into tracking, everything organised by project and client.
We run real payment scenarios, partial payments, multiple projects, different message formats, to make sure the system handles your actual situation correctly.
We go live with you and stay involved as the system settles into your workflow. As you take on new projects or clients, we make sure everything continues to work the way it should.
Start the conversation
What's your biggest
operational bottleneck right now?
Tell us the problem. We'll tell you whether we can automate it — and exactly what the outcome looks like. No lengthy discovery. No process decks. Just an honest conversation.